There will never be the perfect time for your business to move office. You can however choose a time that will affect your business and clients the least and ensure you are organised come moving day. Here are our top tips to ensure your office moves smoothly.
Create a moving plan
Ensure you start to create a moving plan as soon as possible. Include things like a budget and what moving dates would work best for your business. Highlight the busy periods your business goes through and work around those dates. For example your business may be extra busy during March and April. Avoid these months and ensure you provide enough time for everything to be set up if you choose to move just before those dates.
Setting a budget allows your business to understand exactly how much you’re willing to spend on moving. Creating a budget will give you an idea on what help you can hire and what has to be done by yourself and your employees. Once your budget has been set and you understand what will be delegated to your employees and professional removalists, you can begin to create a checklist of what each employee needs to do. Be as specific as possible to minimise misunderstandings. An example could be; each employee must pack up 0their desk into boxes, label and place in the meeting room before they leave on Friday.
Ensure your new office is ready before moving in
Before you move your whole office into your new location, spend some time ensuring the new office will be ready for moving day. Internet and phone services are examples of infrastructure that should be set up before moving in, as well as any new furniture and a good cleaning job of the whole office. Lastly make sure your insurance covers you for the move and starts at the new office as soon as you’re moved in.
Update your address
Let any clients, deliveries and visitors know you have moved and what your new address is. Redirect any mail that may come to your previous address after moving day and update any subscriptions, banks and services of your new address.
Let your employees know what they can bring with them to the new office.
Your business may be moving into an office which has smaller desks and storage space. Let you employees know exactly how much space they will have in the new office so they can decide what they want to bring with them. Other factors such as natural light and wall space will also impact employee’s plants, photos and other items, which may not work in the new office. Ensure each employee knows where they will be stationed so come the next business day they know where they are supposed to be.
Decide on what day you would like to move
If your business decides to move with the help of professional movers, decide on which day is best for your business to move. Moving on a weekday will be cheaper but will affect your business and workload more than moving on a weekend. Decide if you want to spend more money for a more convenient move or sacrifice one work day for cheaper removal costs.
Once you have decided when you would like to move office, give us a call! We can help your office move quickly, easily and stress free.